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Inventory management

Inventory management that shows what is really on the shelf

Stop guessing what is on the shelf. Keep one catalogue and one stock record for every branch, updated by every sale and delivery.

Book a free demoHow it works

Problems it solves

  • Stock counts in notebooks

    Paper records fall behind the moment the shop gets busy.

  • Best sellers running out

    You find out an item is gone when a customer asks for it.

  • Money tied up on shelves

    Without a stock value, slow movers quietly hold cash you could use elsewhere.

How it works

Every product lives in one catalogue with its category, variants such as size or colour, label and barcode. Stock is held against a branch or storage location.

Sales, deliveries and adjustments are recorded as stock movements, so you can see where each item came from and where it went. Reorder alerts warn you before an item runs out, and stock valuation shows what your shelves are worth.

Demo data
NexaPOS product form for adding a product, with fields for name, category, variants, barcode and price.
Adding a product with variants and a barcode

Screenshot 1 of 3: Adding a product with variants and a barcode

From new product to reorder

  1. Step 1: Add the product with its category, variants and barcode, and print a label if it needs one.

  2. Step 2: Record the stock held at each branch or storage location.

  3. Step 3: Every sale reduces the stock and appears in the product's movement history.

  4. Step 4: When the item runs low, a reorder alert flags it.

  5. Step 5: Raise a purchase order and record the delivery when it arrives.

What it includes

  • Categories and variants

    Organise products and manage sizes, colours and other options.

  • Labels and barcodes

    Print labels and scan barcodes for fast handling.

  • Stock locations

    Track stock by branch or storage location.

  • Movement history

    See every sale, delivery and adjustment behind a stock figure.

  • Reorder alerts

    Get warned before an item runs out.

  • Stock valuation

    See the value of what you are holding.

  • Cycle counts

    Count stock a section at a time instead of closing for a full stocktake.

  • Inventory intelligence

    Insight into stock, with demand forecasts by product and category through ML Insights, switched on per business.

Before you start

Prerequisites and limits

  • Your product list and opening stock need to be entered before stock figures can be relied on. We plan this with you during setup.
  • Stock is only as accurate as what is recorded: deliveries and adjustments must be entered in NexaPOS as well as sales.
  • Printing labels needs a compatible printer; confirm your hardware with us.

Included in

Starter, Growth, Multi-Branch plans. Pricing depends on your branches and terminals.

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What changes for your business

For owners

  • A clear view of what to reorder
  • Stock value without a full count
  • One stock picture across your branches

For shop staff

  • Find a product by its barcode instead of searching
  • Answer “do we have it?” quickly
  • A movement record to check when a count does not match

Common questions

Can I manage sizes, colours and other options?

Yes. Variants keep sizes, colours and other options under one product. We show how they are set up for your products in a demo.

Can I see stock for each branch separately?

Yes. Stock is tracked by branch or storage location, so you can check one shop or the whole business.

Can I bring in my existing product list?

Ask us in a demo. We will look at how your products are recorded today and plan how to get them into NexaPOS.

Related features

Useful for

Further reading

Bring your stock under control.

Book a free demo and we will show the catalogue, stock movements and reorder alerts on products like yours.

Book a free demoOr contact sales